2020 Open Enrollment for Retirees & COBRA

Dear Benefits Eligible EVSC Retiree or COBRA participant,

It is time for the annual Human Resources Benefits Open Enrollment. This is your once a year opportunity to evaluate and make necessary changes to your insurance benefits. If you do not want to make any plan changes, you do not need to do anything. If you want to waive coverage or make changes to your current insurance benefits, please review the following information and instructions.

The Open Enrollment period is Monday, October 28, 2019 – Friday, November 8, 2019.

All coverage elected during this period is effective 1/1/20.

Important Information for 2020

More information about changes to the plans will come in your packet via US mail. If you have moved in the past year and not provided EVSC with your new mailing address please email your current address to [email protected] so your Open Enrollment information goes to the correct address.

Paperwork will be sent to you by US mail in order to make any changes. Please complete and return prior to November 8, 2019 if you intend to change you plan.

If you are happy with your current elections no action is needed.

Information Meetings
If you need more information on changes to the plans or how to complete your enrollment, you and your spouse or other person who helps make insurance decisions, are invited to attend our information meetings. You may come to any date that is convenient.
• Monday, October 21 - North (Room C221) 5 - 6 p.m.
• Tuesday, October 22 - Admin. Building (TIC 101), 8-9 a.m.
• Tuesday, October 22 – Bosse (Media Center) 5-6 p.m.
• Wednesday, October 23 – Central (Media Center) 5-6 p.m.
• Thursday, October 24 – Reitz (Room 222) 5-6 p.m.
• Friday, October 25 – Harrison (Commons Area) 5-6 p.m.

Enrollment Process and Adding Eligible Dependents

See the enrollment form mailed to you for details on what actions you can take during open enrollment. If you have additional questions contact HR Generalist-Benefits-Lisa Schum at 812-435-8410 or [email protected].

If you are able and add a new dependent to your plans, you will need to fill out the Eligible Dependents section and submit eligibility documentation in order to add that dependent. This documentation includes copies of marriage certificate and social security card for a spouse and copies of birth certificate and social security card for a child. See the chart here for more information.

This eligibility documentation and your completed EVSC 2020 Enrollment Form must be received in the Office of Human Resources by the close of the open enrollment period, Friday, November 8, 2019 at 4:00pm.

Mailing Address:
EVSC Administration Building
Attn: Insurance Coordinator
951 Walnut St
Evansville, IN 47713

If you do not wish to make any changes to your plan then no action is necessary.

Benefits Q&A

When is the Open Enrollment Period?

• The EVSC’s Annual Human Resources Benefits Open Enrollment period to make changes or enroll in coverage will be October 28, 2019 through November 8, 2019.

What benefits can I add or change during open enrollment?

• Eligible retirees may add or change coverage for Anthem Medical, HRI Dental, and VSP Vision.

What if I do not want to make any changes to my benefits? Do I need to do anything?

• No, you do not need to do anything.

Can I make corrections to my insurance elections once I have submitted them?

•Yes, as long as it is during the Open Enrollment period.

Can I change my insurance benefit elections at any time?

• No, you may only make changes during Open Enrollment or if you have a Qualifying Change in Status (i.e. marriage, birth, divorce, etc.). Please note, you must notify the Human Resources Benefits Office of any changes within 30 days of the date of the event.

How do I find out if my doctors or hospital participate in the health insurance plan?

• You can access the health plans’ provider directories via the Anthem Medical website www.anthem.com, HRI Dental at www.insuringsmiles.com and VSP Vision at www.vsp.com.

Who should I call if I have specific questions regarding the benefit plans?

• You may contact the Human Resources Benefits Office at (812) 435-8410.

Why do I need to provide EVSC with my social security number and the social security numbers of my spouse and children? Is there a reason why they need our social security numbers?

The Affordable Care Act, also known as health care reform, requires EVSC to collect the Social Security numbers of each person enrolled in our health plan - that includes your covered dependents. EVSC is required to provide the Health Coverage tax form 1095-B to you and the Internal Revenue Service (IRS). You will use information from the form to prepare your individual income tax return. The law required SSNs to be reported on form 1095-B.

If one of your dependents does not yet have a Social Security number, just go to http://socialsecurity.gov/forms/ss-5.pdf and complete the form. Applying for a Social Security card is free.